Various administrative and organizational meetings are conducted each year by and for Masters Track and Field. MINUTES of past meetings are posted online and a description of the meetings is provided below.
MTF Committee meetings are held each year. Numerous administrative and organizational items are addressed in order to conduct official business. The USATF ANNUAL MEETING usually occurs the week after Thanksgiving, lasts about four days, and covers all aspects of USATF business including Masters Track and Field.
At the USATF Annual Meeting, MTF conducts meetings to discuss and deliberate on issues concerning Masters Track and Field. The decision-making body which represents MTF consists of the MTF Executive Committee, appointed representatives from each of the Associations, athletes who attend the meeting (referred to as “active athlete members”) and a small number of other authorized representatives, usually totaling about 60-80 total delegates (see the Operating Procedures above for a more complete description). This delegation discusses and votes on a range of topics or issues related to masters track and field, including: budget, rules changes (every two years), operating procedures, sites for national championship events, new business, old business, and the election of officers (every four years). In addition, reports are presented by MTF Regional Coordinators and Subcommittee Chairs. These activities take place in sessions which transpire over a period of about three working days. The annual meeting is open to all athletes who wish to attend and who pay a registration fee set by USATF. Anyone interested in how decisions are made and would like to be a part of the decision making process is encouraged to attend the Annual Meeting. Meeting dates and locations, as well as registration info, can be found at the link above.
In addition to the sessions described above, smaller subcommittee meetings also take place during the Annual Meeting. These meetings enable smaller groups to focus on more specific topics. For example, the MTF Regional Coordinators meet as a group and also meet with their respective region contingencies. The MTF Awards Committee also holds a meeting during the Annual Convention.
Convention attendees are invited not only to attend meetings specific to MTF, but may attend any meeting of interest throughout the USATF Organization. The entire agenda for the Annual Meeting is posted on line at the USATF in advance. The agenda for the MTF sessions for the next Annual Convention will be posted here as soon as it is available.
Executive Committee Meetings
One is held at the beginning of the USATF Annual Meeting, as well as at other times during the year and are either in person or by conference call.. Also, there are usually Executive Committee meetings held during the Indoor and Outdoor USATF Masters T&F Championships, as well as phone meetings conducted on an as-needed basis. All athletes are invited to attend and observe MTF Executive Committee Meetings. Usually, athletes are permitted to address the Executive Committee during the first part of the meeting if he/she would like to bring specific issues to the attention of the committee. Athletes should contact the MTF Chair to request inclusion of an issue or topic at an Executive Committee meeting. For more info about nominations and elections, see ELECTIONS.
During both the Indoor and Outdoor USATF Masters T&F Championships, a specific time is usually allocated for a meeting of all athletes who wish to participate. This is an opportunity for any athlete to raise any issue before the MTF Chair and members of the Executive Committee. The meeting is informal and partially social, but it is an opportunity for any concerned athlete to ask questions and have his or her opinions heard. The time and location of the Athletes Meetings are generally posted on the informational web site for the meet.